Meetings

Players,

Please be aware that the following Notice of Motion has been submitted by Simon Tadd for the upcoming AGM. The motion has been tabled correctly and seconded, and will be discussed and voted on at the AGM.

History

Many years ago when the ACTEBA started it was made up of a bunch of friends who loved playing pool – there was only one division. Due to the small number of teams involved, most captains also held positions on the executive committee and the few who did not were happy to be a part of the meeting and chat with their friends, followed by some pool games.

Rationale

Over my lifetime I have played, administered or coached in the following sports:

- swimming (team);
- hockey
- cricket
- basketball
- tennis
- indoor cricket
- rugby
and of course eight ball.

All of these sports were run by a committee or group made up of players or ex-players, none of these sports required representatives from all teams to turn out for a monthly meeting. Preferring to allow the committee to administer the sport they played.

In the earlier years of the association it may have been appropriate to involve team representatives in a regular meeting, as there were many issues not covered under the rules or bi-laws that requiring resolution.

Those days have passed!

The association has grown over the years and has created comprehensive bi-laws that give players greater clarity and certainty of the rules of their sport. The advancement of technology now makes electronic communication common place and more acceptable than ever before.

The Motion

1/ I propose that the executive and core executive discontinue joint monthly meetings. That the full executive meet on a quarterly basis. Being four planned meeting per calendar year and one Annual
General Meeting, which may be held separately or concurrently with a planned meeting.

2/ That the core executive continue to meet on a monthly basis and distribute a monthly newsletter to team captains. The newsletter may be distributed in an electronic format and must be distributed no later than five working day from the date of the core executive meeting. All captains reserve the right to be observers at the monthly core executive meetings.

Details

I believe that communication between the core executive committee and registered teams would be maintained by replacing six meeting a year with six newsletters.

For critical or urgent matters the executive committee still maintains the right to call an extraordinary meeting. Disciplinary proceedings would be unaffected by the above motion.

Bonus points could still be made available (if needed) for reporting match results on time and for handing in completed match forms and attending the quarterly run meeting.

Players,

Please find linked below a draft document that seeks to bring the ACTEBA Bylaws up to date with current practices and procedures.

The draft document is open for consideration and comment. The goal is to table the completed document at the June captain's meeting and approve the changes within.

Please read it over. If you have any questions or comments, use the contact form to get in touch with a committee member.

http://www.acteba.com.au/downloads/2010_bylaws_updates.doc

Hallo, and happy new year!

A friendly reminder: the first Captain's Meeting of 2010 will be held next week on Monday 18th January, 7pm, at the Serbian Club on Heard St in Mawson. The rankings, draw and Captain's Packs for the Summer 2010 Season will be distributed at this meeting.

Any captains (or players) who currently hold perpetual trophies or shields are asked to return them at the meeting so that they can be engraved in time for Presentation Night. (Not so friendly reminder: trophy holders signed a register, and you will be fined if you do not return the trophy on time.)

Brief coverage of last night's Captain's Meeting (official minutes and more detail will follow soon):

The September meeting minutes were passed.

After a brief positive wrapup of the Nationals (including congratulating our Ladies team for being the first ever ACT team to make the finals at Nationals, and very high praise for our Opens and Masters teams), Doug Percy resigned as President, and was thanked by the Committee for his hard work and dedication to the Association. Joseph Morrall resigned as Vice President, nominated himself for President, and was elected unopposed. Joseph nominated Matt Kendrick for Vice President, who was also elected unopposed.

The 2010 Calendar was submitted. The Summer 2010 Season will start on 27 January. The January Captain's Meeting will be held on the 18th. The draw and Captain's Packs will be released at this meeting. Chris noted that Round 1 of the 2010 Ladies Singles will be held on Saturday only, and that the Ladies and Open 9 ball competitions will be held on different days. Chris also reported that Rankings were due to be completed soon.

Trent reported that the Juniors trials will be run this weekend (dec 12-13) at The Maram.

Cath Jones reported that a new Media/Press category will be added to the website soon, to preserve media coverage (print, radio and television) from the Nationals.

Captians,

Please be aware that the October monthly meeting will be held on Tuesday 6 October, due to the public holiday on October 5. (The meeting was originally scheduled for Monday 12th, however the bulk of the Committee will be unavailable at this time due to Nationals.)

Players,

The 2009 Annual General Meeting was held last night.

Minutes from the meeting will be posted soon, however in the meantime the results of the Committee Election are:

2009-2010 Committee

President: Doug Percy
(note that Doug has made clear his intention to resign as ACTEBA President immediately following the Nationals)

Vice President: Joseph Morrall

Secretary: Greg Murphy

Treasurer: Ted Mallowes

Tournament Director: Chris Jones

Assistant Tournament Director: Matt Power

Head Umpire: Greg Murphy

Head Coach: Theresa Whitten

Fund Raising Coordinator: Cath Jones

Publicity Officer: Cath Jones

Junior Development Officer: Trent Billington

Webmaster: Matt Kendrick

The Committee page will be updated to reflect the changes and new contact details soon.