ACTEBA

History

Many years ago when the ACTEBA started it was made up of a bunch of friends who loved playing pool – there was only one division. Due to the small number of teams involved, most captains also held positions on the executive committee and the few who did not were happy to be a part of the meeting and chat with their friends, followed by some pool games.

Rationale

Over my lifetime I have played, administered or coached in the following sports:

- swimming (team);
- hockey
- cricket
- basketball
- tennis
- indoor cricket
- rugby
and of course eight ball.

All of these sports were run by a committee or group made up of players or ex-players, none of these sports required representatives from all teams to turn out for a monthly meeting. Preferring to allow the committee to administer the sport they played.

In the earlier years of the association it may have been appropriate to involve team representatives in a regular meeting, as there were many issues not covered under the rules or bi-laws that requiring resolution.

Those days have passed!

The association has grown over the years and has created comprehensive bi-laws that give players greater clarity and certainty of the rules of their sport. The advancement of technology now makes electronic communication common place and more acceptable than ever before.

The Motion

1/ I propose that the executive and core executive discontinue joint monthly meetings. That the full executive meet on a quarterly basis. Being four planned meeting per calendar year and one Annual
General Meeting, which may be held separately or concurrently with a planned meeting.

2/ That the core executive continue to meet on a monthly basis and distribute a monthly newsletter to team captains. The newsletter may be distributed in an electronic format and must be distributed no later than five working day from the date of the core executive meeting. All captains reserve the right to be observers at the monthly core executive meetings.

Details

I believe that communication between the core executive committee and registered teams would be maintained by replacing six meeting a year with six newsletters.

For critical or urgent matters the executive committee still maintains the right to call an extraordinary meeting. Disciplinary proceedings would be unaffected by the above motion.

Bonus points could still be made available (if needed) for reporting match results on time and for handing in completed match forms and attending the quarterly run meeting.